Records Management

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Records Management
The City Clerk is the Custodian of Records for the City of Santa Clarita, preserving and maintaining all records of the City.

The City of Santa Clarita is committed to promoting transparency and accountability to the public.

The City Clerk responds to all public requests made under the California Public Records Act and is responsible for providing access to these records. Public Record Requests can be made in-person, by phone, by email, written correspondence or via the City’s Resident Service Center.

The City Clerk’s Office is guided by the core principle of transparency and follows all prescribed State Government Codes to ensure the City’s records are safeguarded. These efforts include:
  • The City Council approves the City’s records retention schedule and, at a minimum, reviews it at least once every five years. The records retention schedule incorporates regulatory, statutory, and business requirements into one policy document.
  • The City uses imaging technology in order to improve our ability to share records with members of the public faster and easier.
  • The City utilizes an off-site storage facility in order to maintain records requiring longer or permanent retention.
  • The City maintains a records management system which tracks the location of official records and supports legal compliance obligations.

COPIES OF DOCUMENTS SHALL BE PROVIDED TO THE PUBLIC AT A COST OF $.25 PER PAGE ($.10 per page for FPPC documents). THE CHARGE FOR COPIES OF DOCUMENTS THAT ARE SENT TO A COPY HOUSE FOR DUPLICATION WILL BE ACTUAL COST.

To request a Public Records Request, please use
our online service or call (661) 255-4391.


Public Records Act (Government Code § 6250 - 6276.48) 
The California Public Records Act was created to guarantee “that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state.”
Public records are open to inspection at all times during the office hours of the City and every person has a right to inspect public records, except as provided for by law. If you place a records request, you will be notified of the status within 10 days of receipt.

The Los Angeles County Registrar-Recorder/County Clerk is the agency of record for the following types of records: 
Marriage licenses
Business licenses
Birth certificates
Fictitious name statements
Real property records
Court records